WORKSHOP REGISTRATION FOR 2024 IS NOW OPEN.
PLEASE READ BELOW.
WORKSHOP REGISTRATION CUT-OFF DAY
Anime St. Louis will accept workshop registration until January 31st, 2024 or until we are full (due to the limited space for workshops.) No late forms will be accepted.
WORKSHOP VS PANEL
A panel is entertainment via lecture, discussion, demonstration, crowd interaction, character interaction or more. A workshop is a limited, hands-on activity where each attendee will be involved and leave with a new technique or goods. The room will be set up similar to a classroom, with banquet tables. Again, please keep in mind these are limited seating and very limited spots on the schedule.
WORKSHOP REGISTRATION PROCESS
We want our workshop leads to know they are accepted as early as possible so they can have plenty of time to prepare, so we have a process in place to make that possible. By the first Monday of every month, you will know if your workshop was accepted, on hold or denied. (Keep in mind, you may find out earlier). Scheduling is First Come First Serve + Current Interest, and limited space since workshops are only in one room. Due to this, it is imperative that you submit your workshop as early as possible! In the email, you will be given one of the following statuses:
ACCEPTED – Congratulations, your workshop was accepted!
WAITING LIST – For a stated reason, your workshop will be on a waiting list until the reason is cleared. This could possibly be a guest wanting to do the same workshop topic.
DENIED – Your workshop was denied.
**Anime St. Louis reserves the right to deny a workshop for any reason due to the high demand of our workshop slots.**
Please note, you will not find out your day or time slot until late March. If you do not receive a message by the first Monday of the following month, please feel free to follow up with us. Often we receive incorrect emails, so you are welcome to check up with us if you have not heard from us!
WORKSHOP REGISTRATION INFO & BASIC GUIDELINES
- Workshop Lead (Lead) – There may only be ONE workshop lead. The workshop lead will be in charge of all communication on behalf of the entire workshop with the Programming Chair prior to the convention. They are also responsible for their team's behavior, remarks and information given during the workshop.
- ASSISTANTS – The maximum number of assistants is 5. This is to help with space issues and the ability for everyone in the workshop to have a chance to equally participate. While they are more than welcome to communicate at con with the panel runners staff at the programming ops, they may not change anything on the workshop (description, time requests, name requests, ect) pre-convention. If anything arises and concerns need to be brought to the staff attention, please feel free to contact email@example.com. Convention staff cannot give or transfer the workshop lead position to an assistant without the workshop lead's permission.
- REIMBURSEMENT LIMITATION – Workshop team will be reimbursed per workshop. The maximum amount you can claim is equal to your badge cost.
- UNLISTED PARTICIPANTS – Those who are not listed on your submission may not participate as assistants. If an unlisted participant acts as an assistant (such as, the workshop lead invites them to be assistant during or prior to the workshop) and breaks any rules of Anime St. Louis or partakes in anything inappropriate during your workshop, it will still be held against the workshop lead. This may result in the workshop lead not being asked to return in future events. What happens during the workshop is the workshop lead’s responsibility.
- LIMITED SPACE – Workshops are designated to only one room. Due to this, spots will fill up faster than normal panels. The workshop registration will close by January 31, 2024, or until the spots fill up.
- Unfortunately, Sunday is NOT an option for workshops.
- Adult Workshops — Keep in mind that all mature workshops will be later in the evening, and only those 18 and over are allowed to attend and run such workshops.. If an underage attendee manages to sneak past our staff members to go to your mature workshop, it is your responsibility to ask that person to leave.
- Food, Candy & Drinks are not allowed to be handed out nor sampled. Displaying purposes will be on a case by case basis.
- Contact E-mail — Please check your e-mail and add firstname.lastname@example.org to your contacts to prevent us from being directed to junk mail.
- You MUST provide your surname that is on your state-issued ID. We will not share these names on a public forum. This is to keep track in our records for reimbursement & avoid fraud. We do not require your legal first names.
- It is the responsibility of the workshop lead / assistant to inform upon registration if you are planning to or already have applied for another panel or workshop. Many panels and workshops come through our system, especially with duplicate names. If you go from a LEAD to a SECONDARY or workshop lead to an assistant on a panel or workshop or vice versa, we won’t easily be able to tell if you are on multiple panels and/or workshops. We will try to accommodate if panels and/or workshops get scheduled too close, but without a warning that a panelist/workshop lead/assistant is on another panel/workshop, we cannot guarantee they will be scheduled with adequate in-between time. Workshops will be very hard to re–arrange due to the limited number of spaces.
- The subject of the workshop must match the content being discussed during the workshop. False submission of a topic to promote or discuss an entirely different, unrelated subject to the topic is grounds for revoking of reimbursement. For example, do not submit for Pokemon and discuss Evangelion instead because that topic had already been filled.
- Workshops will be 1.5-hour or 2.5-hour sessions. If you wish to do a 2.5-hour session you will need to fill out more information.. You will have 15 minutes before your workshop to set up and 15 minutes after to clear up for the next workshop to set up.
- If you are more than 10 minutes late without any notice to your workshop, it will be canceled.
- Your topic should fall under our mission statement of programming topics: Anime, Manga, Comics, Video Games, Cosplay, Convention Culture, Japanese Fashion, Japanese Culture, Art (relating to these topics) and Cartoons.
LIMITED WORKSHOP TOPICS
- Physical Activity workshops are accepted on a case-by-case basis. Trained professionals are highly encouraged for these workshops due to liability issues. Sanitation is also a concern.
You will have 15 minutes to set up. If you bring your own equipment like a laptop, DVD player or anything of the sort, it is very important to arrive promptly to your workshop for testing and hook up. Also, you must bring your own cables for your outside equipment. If you have any questions, feel free to leave them in the notes section.
We have unique equipment just for workshops. Below is the list of said equipment. We are unable to accommodate beyond 2 microphones due to setup and sound tests between each workshop.
- -(2) Wired Microphones
- -(1) Projector. Remote not included.
- -(1) Overhead Projector (will stream to the screen what you are doing on the table.)
- -(1) Projector Screen
- -(5) Chairs (You may pull more chairs from the audience, but that will affect your headcount.)
- -(1) 7' front table with hookups.
- - House Sound Hookup, must be compatible with a 3.55 mm AUX cord (typical for most laptops, not MAC) We will try to accommodate by request, but please prepare to bring your own adapter if unsure.
Please be aware of the hookup for a projector prior to applying. If it changes from what you applied with, you must email email@example.com with an updated hookup. If we do not receive notification prior to the convention, we can not guarantee the equipment will be readily available.
We will not be able to provide anything not listed above. We can not provide more tables nor microphones under any circumstances.
WORKSHOP PERKS & REIMBURSEMENT
CHECK IN — Please go to the Show Office at the St. Charles Convention Center upstairs to check in to pick up your pre-registered badge or purchase a badge to skip the lines so you may prepare and have plenty of time before their workshop! This also helps us keep track of what workshop leads/assistants are ‘checked in.’ You will also receive a handy help guide to being a workshop lead at AnimeSTL. You must present your name, ID (if you are doing an 18+ or pre-registered), and the name of the workshop you are a part of. All of the same rules still apply to this as it would in registration. You may only pick up or purchase your own badge. You may not pick up or purchase your other workshop lead/assistant/panelists’ badges, or for normal attendees!
The Reimbursement program is an opportunity to reimburse our hardworking panelists/workshop leads for all of their time and effort to provide programming. Each panelist/workshop lead is tracked separately by their legal surname on their state issued ID. If a panelist/workshop lead does not show up with the rest of their team, the team will still get their discounts. The absent panelist/assistant will not. Please inform us if someone drops from your workshop, it helps keep the reimbursement program going by not giving out freebies! workshop lead/Assistants refunds coincide with what they paid for their badge (rather at door, or pre-reg.) You cannot make back more than you paid. If you go beyond what you originally paid, there will be no further reimbursement.
- Workshop lead – $20 Back Per Workshop
- Assistant – $15 Back Per Workshop
- REIMBURSEMENTS ARE NON-TRANSFERABLE ONCE ACHIEVED.
To claim your reimbursement, you must “check out” meaning you no longer can earn any more money back for the rest of the con (aka you can’t get money back directly after each workshop throughout the weekend.) If complications arise, SHOW OPS will contact PROGRAMMING OPS to settle it immediately.
If you are a late night workshop and will not be attending the next day/rest of the weekend, this does not apply. We will work immediately to accommodate you right after your workshop to the best of our abilities. If you are aware that you will not be attending certain days prior to the con, please make note in the special requests on the form.
If you have any questions, please contact firstname.lastname@example.org. Thank you for your interest in being a workshop lead at Anime St. Louis and we look forward to seeing your submission!