COVID-19 Items

Updated 10/2/2020

As Missouri state law currently does not prohibit large gatherings and St. Charles city and county do not prohibit large gatherings either, we predict Anime St. Louis 2021 will likely need to operate in order to fulfill contractual obligations that we signed back in 2019 for our multi-year agreement with the St. Charles Convention Center and Embassy Suites.  As such, Anime St. Louis will be having temporary measures in place for our 2021 convention in order to help make sure the convention is as safe as possible.  These temporary measures are subject to change at any time as the COVID-19 landscape evolves.

Our Venues’ COVID information:

St. Charles Convention Center’s COVID items: https://www.stcharlesconventioncenter.com/covid-19preventativemeasures

Embassy Suites’ COVID items: https://www.hilton.com/en/corporate/cleanstay/

AnimeSTL COVID information:

By attending Anime St. Louis 2021, our attendees understand that there is still a risk of pathogen spread.  Although our event and venues will do everything in our power to help decrease the possibility of contagions, attendees will indemnify the event and venues and cannot hold them accountable for possible illness.

Proper face coverings will be required in order to be inside the venues.  Proper face coverings and their practices must meet the following criteria:

  • A face mask or covering that prevents the attendee from spreading droplets that could contain pathogens.  These include disposable and reusable face masks as advised by the CDC.
  • The face mask or covering must stay placed over the nose and mouth while indoors.  If you wish to remove it for any reason, we ask that you step outside please.
  • The following items do not qualify as a proper face mask or covering for our event due to potentially not offering proper protection to other attendees when worn by a possible spreader:
    • A bandana, scarf, or other cloth-made neck and headwear worn around the mouth and nose
    • A mask with an exhalation valve
    • Masks made of beads, aka Kandi style masks
    • Wearing only a face-shield made of plastic, be it full-face or over only the mouth, without an approved face mask.  These do not prevent droplet spread the same way approved face masks can

Attendees are requested to practice safe social distancing as much as possible.  Our layouts will be modified to better allow for this, and markers will be placed in select lines to help enforce this.  Please listen to any staff requests if they feel social distancing isn’t being done.

Cash will still be accepted for payments, but electronic methods are preferred.

The following changes will be occurring in regards to the convention’s programming:

  • The following aspects will not be happening currently at the venue for 2021:
    • Dances (currently exploring online options)
    • Video Game Room (Tournaments will be hosted online with I Play Games leading the organization and streaming)
    • Tabletop Gaming Room (A small card game area will be set-up in the Exhibit Hall at the Collector’s Store space.)
    • More to come as things are confirmed
  • The following aspects will be happening at the show, but may be modified in some way:
    • Exhibit Hall currently will have the same hours as before, but will have wider spacing to assist with social distancing measures.  The number of vendors may be less than before to keep a good attendee to vendor ratio.
    • Panels will occur, but will have special seating arrangements to assist with social distancing.
    • The program book and schedule will likely be available through digital means only, but we’ll have more signage available with at-show information (panel room schedules and descriptions for example)
  • The hours for the show will be lessened for the sake of comfort and health for all involved.

In regards to photoshoots/taking pictures:

  • Taking your face covering off for photos while indoors is prohibited.  If you wish to take a maskless photo, we request you step outside and keep a safe distance from others.  Please practice safe measures when doing any outdoor photoshoots.
  • Large group photoshoots & meet-ups are prohibited.

Cosplay is allowed as long as the face mask guidelines can still be followed.

We will be keeping refund requests open throughout the year and addressing them on a case-by-case basis.  In the event Anime St. Louis 2021 is not able to occur due to COVID and regulations prohibiting us from operating, we will once again work with attendees and other entities on rolling over or refunding payments on a case-by-case basis.  We do advise that two cancellations in a row for us may mean not all refunds can be fully done due to money being invested in the event and future years already.  If you pre-register for 2021, you may not be able to receive a full refund, but all pre-registrations will be able to rollover to 2022 without any issue.

Code of Conduct

All attendees, speakers, sponsors and volunteers at our events are required to agree with the following code of conduct. We expect cooperation from all participants to help ensure a safe environment for everybody.

Anime St. Louis is dedicated to providing a harassment-free experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of guests or participants in any form.  Members and event participants violating these rules may be sanctioned or expelled from the event (without a refund) at the discretion of the Anime St. Louis event organizers.

Be kind.

If you need to submit a complaint or need help in regards to the code of conduct, please find the nearest staff member or stop by the Show Office.

Costume Policy

All attendees must observe county, city, state, and federal laws at all times.  Anime St. Louis is a family-friendly event, so we ask that costumes reflect that idea.  Costumes and clothing must cover what an average bathing suit would cover.  While we respect our attendees’ freedom of expression, we do not consider underwear or similar lack of clothing appropriate.  Nudity and clothing with inappropriate language is not allowed.  Walking in bare feet on the show floor is also not allowed due to potential hazards like stepping on sharp objects, but you can pose in bare feet (just check your photo area before you do).  We also ask that any costume that poses a risk to others (protruding wires, spikes, loose swinging chains, etc.) be examined by security for risk assessment.  If the costume is deemed a risk, we ask that you respect the decision and either change clothes or alter the costume.

Weapons and Props

Anime St. Louis does not allow live steel or any real weapons of any kind.  Prop weapons may be made of wood, plastic, foam, plaster, cardboard, cloth, etc.  Fake/toy guns that appear realistic, such as Airsoft or BB guns, must have an orange tip and can not be loaded, but props more based on fantasy may not require the orange tip.  All fake/toy gun props and models cannot be loaded or have any ammunition.  We may request that the prop not have its clip in to ensure this.  Volunteers and security may ask your assistance to prove if the prop has any mechanisms, even if it has already been tagged.  Please cooperate with these requests.

Any live steel weapons that are bought from the Dealer’s Room must be removed from the venue immediately and stored either in a vehicle or hotel room.  If your weapon appears to be too realistic, you may be asked to have it checked at the Registration Desk or Show Office.

Explosives and chemicals are strictly prohibited (this includes fireworks, sparklers, etc.) as are hover boards and wheeled footwear.  Prop skateboards are allowed but may only be carried and not ridden.  We ask that attendees do not engage in mock fighting in the venue.  Please do not use a prop weapon to threaten, endanger, or harm another person.  If your weapon violates Missouri State or Federal laws outside the venue, it violates them here too.  Please ask a staff member if you are ever unsure about your prop.

We currently do not have a size limitation for props and costumes, but we ask that your creations be mindful of a large crowd.  Anything that becomes a fire hazard or constant traffic blocker may be asked to be removed.

Alcohol Policy

The legal drinking age is 21.  Anime St. Louis badges are not valid forms of ID for purchasing or consuming alcohol.  Only a government issued ID or passport will be accepted as a valid proof of age.  Alcohol is not to be consumed in the St. Charles Convention Area or public areas of the hotels outside of restaurants or designated areas.  Public intoxication can result in a revoked badge.  While Anime St. Louis will not police activity outside of convention areas, any underage drinking that comes to our attention will be immediately reported and dealt with by local authorities.

Smoking/Vaping/E-cigs

No smoking is allowed inside any of the buildings, including e-cigarettes and vaping.  Please smoke outside, and be considerate of others when you do.

Badge Policy

You will need an attendee badge to take part in everything the event has to offer.  Badges must be visible at all times, worn on the front of the body and above the knees.  Please do not hang them off purse straps or other accessories.  If you lose your badge, you can purchase a new one for $20 at the registration desk, as long as a record of your initial purchase is in our records.  Only one replacement may be bought for the weekend.  Please do not share badges.  Anyone caught sharing a badge will have it revoked.

Some events are considered age restricted and will only allow attendees of ages 18 and older.  Attendees must present both their badge and government issued ID in order to enter.  Parents and friends are not allowed to accompany 17 and under attendees into these events.

Lost and Found

Anime St. Louis is not responsible for lost, stolen, or damaged property during the course of the convention.  A lost and found box will be kept at the Show Office during the event for anyone who turns in items or wishes to claim them.  Possessions left unclaimed at the end of the convention will be turned over to the St. Charles Convention Center and Embassy Suites for any inquiries afterwards.

Sign Props Policy

Signs with inappropriate language or solicitations are not allowed.  This does include “free hug” style signs.  Signs that promote a business or selling of products and/or behavior without the knowledge and consent of Anime St. Louis are also forbidden.

Advertising Fliers Policy

Please do not post signs/fliers on the walls of the venue.  Fliers may only be handed out if you have a booth at the event.  Soliciting and unapproved distribution of fliers can cause you to lose your badge and be requested to leave.  If you have fliers you would like hung up or placed for distribution, please bring them to the Show Office for approval and distribution.  Unapproved fliers left around the convention can be thrown away by senior staff without warning.

Common Courtesy

Please turn your mobile devices to silent or vibrate when you’re in programming and event rooms.  If you must take or make a call, please step outside into a hall.

By attending Anime St. Louis, attendees understand that they may be photographed or filmed.  As a courtesy, attendees should ask permission before filming or photographing others.  Same goes for hugging and glomping.

Room Parties and Hotel Use

Room parties are not allowed at Anime St. Louis.  We define a room party as an open door gathering within a hotel room that causes excessive noise and exceeds reasonable capacity; or one that spills out into the hallway.  Please keep your hotel room doors closed to not only help with noise levels, but also for your own safety.  Please respect the hotel staff if they are responding to noise complaints.

Please respect hotel property and avoid having elevator parties or causing excessive noise in the hallways.

Pictures and filming

Unless otherwise noted, the only event space filming and picture taking is not allowed is in the video rooms.  Events where photography and filming are not allowed will be announced during the event.  Please respect people who do not want to be on camera.

Miscellaneous items

Announced events and programs are subject to change and/or cancellation.

Except for ADA-compliant service animals, pets are not allowed in the venues.

No outside food or drink is allowed inside the St. Charles Convention Center.

Have fun!

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